Word 2010: REMOVE TRACK CHANGES FROM A WORD 2007/2010 DOCUMENT PERMANENTLY

PERMANENTLY REMOVE TRACK CHANGES FROM A WORD 2007/2010 DOCUMENT

POSTED BY: ADMINISTRATOR ON: OCTOBER 1 2010 • CATEGORIZED IN: WORD

With past versions of Word, it has been challenging to completely remove changes made to a document while Track Changes was enabled. This problem sometimes resulted in embarrassment when a final document was sent with a history of changes and revisions hidden in the document and unknown to the author.

Luckily, Word 2007 has resolved this problem. Before distributing a document, you can use Word’s Document Inspector to completely remove all comments and revisions.

To prepare a document for distribution:

1. Click the Office button.
2. Point to Prepare and select Inspect Document.
3. Word will display the Inspect Document dialog box.
4. Check the first option: Comments, Revisions, Versions and Annotation.
5. Check any other options you want Word to inspect.
6. Click the Inspect button. (Word will prompt you to save the document if there are unsaved changes.)
7. Word will display the inspection results.
8. In 2010, the office button has been replaced by the FILE tab (a green tab on the Ribbon). To turn off Tracked changes, you select Review, then click the Track Changes icon. If it is turned on, it will be outlined in orange. CLick it once and that will turn it off. You will then have to ACCEPT or REJECT changes to get rid of the notations. YOu can use the FINAL: showing Markup icon to show the final document without tracked changes, but this is temporary.

If any comments or revisions are discovered, you can permanently remove them by clicking the Remove All button in the Document Inspector dialog.